Al-Futtaim طالبين National_Assistant Manager

Alaa Ali

Al-Futtaim طالبين National_Assistant Manager

Job Requisition ID: 51764

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives . Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

Come join us to live well, work better, and be the best.

Job Purpose

To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices.

Al-Futtaim طالبين National_Assistant Manager

Key Accountabilities

  • Set up an electronic library system for the management of technical documentations
  • Develop and maintain document control processes for the efficient management and recording of QHSE documentations
  • Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
  • Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
  • Maintain proper organization and storage of documents and information
  • Provide full admin support to the team
  • Undertake any other ad hoc projects/duties
  • Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion
  • Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable
  • Ensure that all records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants
Al-Futtaim طالبين National_Assistant Manager

Minimum Qualifications And Knowledge

  • Five or more years of experience directing a document controls team as team leader.
  • Bachelor’s Degree in a relevant field plus 10 years’ document control experience, including working with an EDMS to control documents and records.

Job -Specific Skills

  • Experience on project(s) in a Construction and Project Management environment.
  • Advanced level of understanding in word processing, spreadsheet, database applications and EDMS.
  • Good knowledge of English;
  • Computer skills – MS Office – Word, Excel, Outlook; AutoCAD ; and knowledge in using document control software is advantageous
  • Possess good knowledge in document control and management processes and standards and ISO standards.
  • Pleasant personality, with good written and verbal communication and interpersonal skills
  • Mature, proactive, take initiative and well organized
  • Systematic and able to work under pressure
  • Meticulous and able to follow through with tasks promptly
  • Able to work independently as well as in a team

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